This article offers a comprehensive introduction to TRAKKD: A Digital Quality Management System that could help hospitality sites to reduce waste, save time, and minimise costs.

In the current hospitality landscape, pioneering companies are looking to reassess their methods, practices, and procedures, setting a new course of action for the post-pandemic era of hospitality.

High-quality digital management is crucial to their key objective of pivoting towards a future that is digital, transparent, traceable, and adaptable. Newer, more innovative systems are finally replacing the endless mounds of compliance paperwork.

In the interest of supporting our customers as they navigate this brave new world, we decided to answer some of the most common questions surrounding digital management and more specifically: the digital management system TRAKKD. You can read through all the key points or skip to your most burning question using the links below:

What are Digital Quality Management Systems?

Digital Quality Management

Digital quality management systems are software solutions that help organisations manage and improve their quality management processes. This software connects and harmonises data between its digitised host and key processes in food prodution and service.

TRAKKD is a digital quality management system. As an entirely digital host of cloud-accessed data, it ensures that hospitality teams are never lacking the most important information. TRAKKD simplifies data analysis and strengthens food compliance, seen in its successful implementation by well-established brands such as McDonalds, KraftHeinz, and Albron, among others.

How does TRAKKD work, and how much can it save?

Put simply, TRAKKD has two core parts: the digital checklist, and the real-time wireless monitoring.

Moving away from manual paperwork towards a digital checklist system modernises information storage processes. As an entirely paperless app, it limits the amount of paper discarded in landfill sites, while making detailed calculations for regular food waste savings – integral to sustainability pledges. TRAKKD keeps all food safety data in one secure location, rather than in overwhelming piles of time-consuming paperwork.

See a specific cost savings breakdown below based on TRAKKD’s implementation at Albron, a leading food service and catering company with over 700 venues throughout Europe.

KPI

Cost of Current Method

Cost of Digital Method (TRAKKD)

Price per manual per year per location (paper, printing, sending, etc)

     -Complete manual /registration provided as a book

     -Per location £307 (per year)

£307

£105

Labour hours (filling in checklists) per location

     -Average 1.25 hours per week using current method

     -Average 1 hour per week using digital method

     -Fewer temperatures have to be taken using real-time temperature monitoring, saving 0.5 hours per week on average

     -Hourly pay rate: £12.50

£713

£570

Checklist management per year (maintenance, archiving, approval etc of checklists)

     -Quality support at HQ and regional managers involved in the process

     -Estimated savings of 2 FTE

£87,650

£0

Reduction of inspections (from two per year to one or ideally zero)

     -Inspections cost £132 per visit

£264

£132 or £0

Reduction of travel to separate locations (fuel, car maintenance, CO2 reduction, time saved)

     -Due to TRAKKD’s HQ/regional dashboarding and reporting, teams travel less frequently to single locations, management spends less time creating reports etc)

Hard to quantify, but one of the most significant costs in this table

As seen above, TRAKKD offers savings totalling more than £88,000 per year. And that’s not including waste savings due to equipment failure, especially of fridges and freezers.

This is because TRAKKD’s features allow users to make informed decisions about performance based on accurate data analysis, filtered by any parameter including user, site, region, country, etcetera – invaluable information for eliminating food safety hazards.

In the past, such information was only available on paper at the location itself, whereas TRAKKD’s global cloud access makes its data reachable wherever, 24/7. This traceability also pinpoints the root cause of any mishap, preventing any costly re-occurrences in future.

As put by Ruud Homan, Operations Manager at Albron: “TRAKKD gives us the opportunity to adjust immediately. In addition, it offers the possibility to make trend analyses at various levels. This gives us fast and actionable insights into which areas are performing better and which need improvement. We can then quickly adjust, operationally, according to these findings.”

Digital Quality Management

Can TRAKKD connect with other equipment?

The second part of TRAKKD is real-time wireless monitoring with Bluetooth connectivity.

Using sensors compatible with its state-of-the-art software, TRAKKD combines the routine reporting and digital management system outlined above with wireless monitoring across a variety of parameters.

Of these parameters, the all-in-one temperature monitoring system has been highly praised by TRAKKD’s early adopter companies, above all its automatic synchronisation of information, which eliminates costly human error. As the first provider to offer this fully integrated hardware, we are immensely proud of the positive impact TRAKKD has had in better preparing food businesses for upcoming audits, while also saving vast amounts of money.

Digital Quality Management

What are the main benefits of TRAKKD?

There are three overarching benefits to the implementation of a digital quality management system like TRAKKD.

1. Reduced Waste

Having to discard stock due to faults or coldspots in food storage areas is a massive drain on funds. TRAKKD prevents this, identifying potential breaches of compliance before they occur.

There is also a sustainability benefit to this. On average, 1/3 of our individual carbon footprint is made up of what we eat and drink. A primary consideration for many food businesses is how to cut this footprint. Choosing producers and suppliers who calculate the CO2 impact per product is one method. Operating with a system that – through rigorous, accurate tracking – significantly reduces food waste is another method.

Digital Quality Management

2. Time Saved

By managing all data, checklists, and warnings in one place, on one app, TRAKKD significantly cuts the amount of time employees waste on manual paperwork checks and temperature monitoring checks. This ensures employees have sufficient time to focus on what they’re there to do – preparing and serving food!

Unlike other systems, TRAKKD is designed to be user-friendly to the extent that, once employees receive our training in how to professionally operate the system, this can be done independently, without any devious add-ons in price.

3. Minimised System Costs

Costs are lower than other digital management systems thanks to TRAKKD’s pay-per-kitchen model – a pricing structure which actually suits hospitality businesses, rather than the conventional pay-per-user system. In turn, this allows food businesses to offer greater affordability in prices for their loyal customer base, without compromising on compliance or quality.

Designed for kitchen teams, clients, contract teams, compliance managers, front-of-house teams (or really just any food team member, anywhere), TRAKKD offers an innovative digitised solution to post-pandemic food safety in the hospitality sector.

If you’re ready to take the first step, reach out to our team of experts to arrange an initial consultation: 01473 461 800. We also offer a completely free of charge 30-day trial for those wanting to test out TRAKKD first.

If you want to learn more about our most popular digital quality management system, click the button below. You can also download our TRAKKD Starter Guide.

If you would like further guidance relating to your quality management system, the Klipspringer team would be happy to help. Share your details below to arrange a free consultation.